DocFinity Document Management Now Includes eForms Capabilities The recent release of Optical Image Technology’s (OIT) upgraded DocFinity adds electronic Forms to the document management software that it launched in March 2009 after a ground upwards rebuild.

The new DocFinity eForms will enable users to create, manage, distribute, process and store electronic forms that can be easily integrated with existing portals and websites.

It also comes with a fully functional designer in a Flash interface that also allows for the customization of forms while ensuring that the information held in those forms in secure.

eForms And DocFinity Suite

Now an integral part of the DocFinity suite, OIT says that it has built the eForms solution around the Suite’s central administration business process functionality to ensure that its integration into the existing software is seamless.

While the concept of eForms is not new, the selling point will be the ability to customize the forms, as well as the ability configure, administer, support and use them within a single web-based interface -- which the company says is unique.

Additionally, as the majority of data captured within eForms is already indexed and categorized, it can be used straight away to instigate trigger processes or events, cutting management time.

Abilities of the eForms include:

  • Process both structured and loosely structured web-based forms
  • Access and manage online forms in a secure environment
  • Option of self-servicing forms
  • Massive reductions in processing and turn-around times
  • Cuts all costs relating to management of physical documents

DocFinity v10 Rebuild

The introduction of eForms is the first upgrade to v10 -- consisting of an entire rebuild -- of its document management, imaging and business process management software, DocFinity.

At the time of its release last March, the company said the entire product line had been redesigned and built from the ground up based on newly emerging technology.

Built around a J2EE server, its centralized administration makes installation easy, while the new GUI interface allows for customizable workspaces that maximizes productivity.

The entire product suite also comes with products for data capture, email management and records management. The integrated suite is fully underwritten in extensive web services that are included with the core DocFinity product as well as a URL API and “zero programming” tools.

That DocFinity does what it says it does, was underlined last November when OIT was named a finalist for KM World Magazine’s 2009 KM Promise Award. The award recognizes organizations that are implementing innovative knowledge management solutions that integrate knowledge management practices into customers’ business processes.